Personal Assistant to the Rector

IAs part of the expansion of our University’s successful activities, we are seeking to appoint a Personal Assistant to the Rector (Full Time).  

Duties and Responsibilities  

• Manage the Rector’s calendar, schedule meetings, and coordinate appointments. 

• Provide high-level administrative and office management services to the Rector. 

• Handle the Rector’s correspondence, prioritising and responding as appropriate. 

• Prepare letters, documents, reports and presentations using software packages. 

• Organise and service meetings, including preparing agendas, taking minutes and ensuring follow-up on action items. 

• Maintain effective electronic filing systems and ensure confidentiality of sensitive information. 

• Liaise professionally with internal departments, external partners, and stakeholders on behalf of the Rector. 

• Collaborate closely with the Rector’s Executive Assistant and other University staff to support the smooth operation of the Rector’s Office. 

Qualifications  

• Proven experience as a Personal Assistant or in a similar administrative role. 

• Excellent organisational and time-management skills, with the ability to prioritise under pressure. 

• Strong written and verbal communication skills in English and Greek. 

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and online tools. 

• Strong attention to detail and ability to maintain confidentiality. 

• Ability to work independently and as part of a team. 

• Positive and outgoing personality, with strong sense of duty, responsibility and reliability. 

Gross Annual Salary: €17,000 – €23,000 based on experience and qualifications. 

Our package: 

• 25 days of Annual Leave 

• 13th Salary 

• Provident Fund Scheme 

• Maternity/ Paternity Scheme 

• Discounted tuition fees opportunities for educational development for all staff member and their family members/ Scholarships 

• Free Access to the University Sport Facilities 

• Professional and Personal Development Opportunities 

Job Description can be obtained from here.