Office Manager

About the Role
Spotware Systems is looking for a highly organized and detail-oriented Office Manager to ensure the smooth day-to-day operations of the office and support internal administrative processes.

Responsibilities

• Oversee and coordinate daily office operations
• Manage correspondence, including handling incoming requests and drafting responses
• Organize and maintain calendars, meetings, and schedules
• Prepare, update, and maintain documentation (Google Docs, Sheets, etc.)
• Track tasks, deadlines, and ensure timely follow-ups
• Take meeting notes and distribute minutes when required
• Coordinate with internal teams and external vendors
• Arrange business travel, meetings, and company events
• Manage office supplies, vendors, and service providers
• Handle confidential information with discretion and professionalism
• Provide administrative support to team members as needed

• Proven experience as an Office Manager, Administrative Assistant, or similar role
• Strong attention to detail and excellent organizational skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Proficiency in Google Workspace (Docs, Sheets, Calendar)
• Fluency in Russian and English
• Strong communication skills and a proactive mindset
• Ability to handle sensitive information with a high level of confidentiality
• Basic technical understanding is a plus
• Experience using AI tools in daily work is an advantage

• Competitive salary.
• Private medical insurance.
• Relocation support (if applicable), including an entry permit, relocation bonus, flight tickets, and airport pickup.
• Support with settling into life in Cyprus, including guidance on accommodation, banking, healthcare, and everyday matters.
• Comfortable office environment with fresh fruit every day, treats or pizza on Wednesdays, and snack day on Fridays.
• Fair remuneration based on your experience, skills, and level of responsibility.
• Welcome Baby Bonus and Baby Box.
• Birthday voucher.
• Partial compensation for sports activities and wellness initiatives.
• Greek language classes.