Litigation Supervisor

Vacancy Campaign Number: HR/26/114

Terms & Conditions of Employment

1. Contract Type: Permanent

1. Grade: New Recruits: Local Executive Officer

The below grades are for current employees

1. NEW TACOS: Local Executive Officer (LEO)

1. OLD TACOS BFC: BFC Band 10

1. OLD TACOS SBAA: SBAA 7

Old TACOS CIN – Find your Scale (weblink accessible

only through MODNET)

• Old TACOS Employees Under a Pension Scheme will be moved on SBAA old TACOS.

1. Salary: €30,925.00 per annum, plus Cost-of-Living

Allowance (COLA)

1. Hours per week: Full Time, 37 hours per week

BFC OLD: 36.25

SBAA OLD: 37.50

1. Location: Episkopi

1. General_Terms_Conditions_Employment_New_Recruits

(Weblink)

1. Closing Date: Monday 31st of August 2026, Midnight,

Local Cyprus Time.

Eligibility - Are you eligible to apply?

To be eligible to apply for this role, you must be a Cypriot National.

This advert is running concurrently both internally and externally. Priority will be given to

internal candidates. Litigation Supervisor

CYN ADVERT

For information on the process or

the application please contact

the Resource Administrator: Mr

Demetris Symeou

on 00357 25 96 3210

Operating hours

Monday to Thursday: 08:00 –

14:00

Friday: 08:00 – 12:00

Applications from individuals that have either reached or passed the BFC / SBAA

Normal Retirement age of 65 will not be accepted.

Essential & Desirable Criteria for the Role

Important Note: Details on the role can be found on the Job Description which is at the end

of this document. These criteria are part of the assessment criteria and will influence the

decision on whether your application will proceed to the next stage.

Essential 1. You must undergo and pass as security & police check. If you are found

successful, you will be requested to provide a Clean Criminal Record and a

Sex Offenders Certificate issued by the Republic of Cyprus.

1. At least 5 years working experience in an administrative position in a public

or private organisation.

1. Ability to manage and prioritise multiple tasks and work well under pressure

and large work loads under time deadlines.

1. Experience of the day-to-day operation of an administrative office.

1. Proficiency in English and Greek

1. A good knowledge of office-based IT is needed, including Microsoft Office

packages (Word, Excel, Outlook) and electronic filing practices.

1. The ability to communicate in English both verbally and in writing is an

essential part of this role.

1. If you are found successful on this campaign, we will be requesting

references, therefore, ensure to have completed this information on your

application form.

Desirable 1. Legal Assistance certification or diploma

Official Language

The official language of the Sovereign Base Areas is English and consequently English is

the official language of British Forces Cyprus. All documents are to be completed in this

language. All employees of the Sovereign Base Areas Administration and British Forces

Cyprus are expected to have a basic command of the English language as a pre-requisite

for employment.

How to apply

a. To apply for this role you must complete the application form for external candidates

(weblink) or application for internal employees (weblink) and include evidence on how

you meet the below Competences. The completion of the competences is mandatory. If

you do not demonstrate evidence of the below competences, your application will be

sifted out. Additionally, please note that we can only accept applications as attachments

to email on its original Word Document format. No hard copy applications will be

accepted. Any forms that are submitted in any other format e.g., links to One Drive,

bitmap, jpeg, pdf will not be considered.

You may find Competences Examples here (Weblink)

1. Working Together 2. Communicating and influencing.

1. Managing Customers and

Suppliers.

1. Planning and Managing Resources to

Deliver Business Results.

1. Improvement and Change.

b. This role is assessed through the use of the SBAA_BFC_Core_Competence (Weblink),

therefore, you are kindly invited to read the document to assist you with writing your

competences.

c. For further information about the role and process involved please contact Mrs. Maria

Makris on Tel No: 25963338

d. For further recruitment information and guidance please choose the appropriate

guidance: Cypriot Nationals Q&A Application Process or UK Family Members Q&A

Application Process

e. Once completed electronically please send your application by email to

[email protected].

Important Note: Ensure that your application has been correctly completed and all relevant

information has been provided. Failure to do so may result in your application being

excluded.

The recruitment process.

The recruitment process is a fair and open competition and candidates are judged on their

own merit.

Please read the information on The Recruitment Process Stages Guide for Applicants

(Weblink) to help you understand the process. The document will explain the recruitment

process stages and enhance your understanding on it.

Additionally, as we want you to show the best version of yourself, we invite you to read the

guides available which should help you understand what you need to do to stand out. If you

feel you need further support, please contact the Resource Admin responsible for this

campaign, you can find the contact details on the front page of this advert.

Job Description

POST TITLE LITIGATION SUPERVISOR

Area/Section AGLA Position No

Grade LEO / SBAA 7/ BFC 10 Grade Priority 1

Full Time/Part Time Full Time No of Established Hours 36.25 - 37.5

Required Security Clearance OS Position CYN/UKFM CYN

Current Incumbent Name Employed by BFC or SBAA SBAA

Brief Description of Role

The Litigation Supervisor (“LS”) line manages the Litigation Support Officers who form the Litigation Support team. The Team supports Senior Crown Counsel and Crown Counsel to conduct litigation on behalf of the Sovereign Base Areas. In close collaboration with counsel, the LS oversees the work of the Litigation Support team to ensure that the workflow of all litigation cases is effectively managed, ensuring that Crown Counsel are well prepared for the cases which they are advising on, and presenting in court each week (currently 1000+ per year).

The LS works closely with SBA Police, Area Office investigators and Customs and Immigration to ensure the timely provision of witness statements and other evidence to Crown Counsel. The LS liaises with the SBA Court staff to manage the listing of cases in the SBA Court. The LS also oversees the production of trial bundles and other documents to be filed in court and manages correspondence with defendants and defence lawyers. This includes compiling and disclosing material to the defence in advance of court hearings, to ensure compliance with court case management directions.

The LS is responsible for ensuring that the team maintains accurate records to enable statistics to be produced about trends and the team’s performance namely, (i) a litigation register, (ii) a register of cases where the accused elects trial in the Republic of Cyprus, (iii) a register of offenders removal cases.

The LS will have an extensive knowledge of litigation and legal advice processes and be able to manage court deadlines effectively. They will act on instructions from Counsel where appropriate and also be able to work independently to determine what Counsel will need for each case, delegating work to the team where appropriate. They will also be required to review and adapt the team’s processes where appropriate to improve efficiency.

Responsible to

Senior Crown Counsel

Priorities (list in order)

To support Crown Counsel to conduct litigation on behalf of the Sovereign Base Areas providing paralegal and administrative support directly and through allocation to the Litigation Support Officers,

To maintain accurate records as follows: (i) litigation register, (ii) register of cases where the accused elects trial in the Republic of Cyprus, (iii) register of offender removal cases. To ensure court case management deadlines are met, including deadlines to disclose prosecution material, to prepare paginated bundles and to file and serve documents on the parties and with the court.

Responsible for (Tasks/Duties) Percentage (%) of time spent during the working week on each task

Overseeing the work of the Litigation Support team, supporting Crown Counsel to conduct litigation by:

• evaluating and monitoring all incoming correspondence and or police/area office/ customs case files,

• supporting Crown Counsel in their caseload management and litigation diaries,

• opening and maintaining legal advice and litigation files on electronic databases and hard copy,

• acting on Crown Counsels’ instructions to compile prosecution material and indexed and paginated trial bundles, ensuring disclosure is made as per the court directions or Counsels’ instructions,

• working with Crown Counsel to ensure court case management deadlines are met, including deadlines to disclose prosecution material, to prepare e paginated bundles and to file and serve documents on the parties and with the court.

• preparing statistics and reports and inputting information into the relevant registers.

• Overseeing the assessment of monthly and quarterly duty claims and collating staff availability. 80%

20%

All employees are

• To undertake ad-hoc duties, as required, that may be reasonably expected by the line manager but are commensurate with the grade, and within the unit objectives.

• To carry out responsibilities with regard to BFC Equal Opportunities and Health & Safety Policies.

Competences required

• Working Together

• Communicating and Influencing

• Managing Customers and Suppliers

• Planning and Managing Resources to Deliver Business Results

• Improvement and Change

Training/qualifications required for the post

Απαραίτητο

• At least 5 years working experience in an administrative position in a public or private organisation.

• Ability to manage and prioritise multiple tasks and work well under pressure and large work loads under time deadlines.

• Experience of the day-to-day operation of an administrative office.

• Good knowledge of office-based IT is required, including Microsoft Office Packages (word, excel, outlook) and electronic filing practices.

• Proficiency in English and Greek

Desirable

• Legal Assistance certification or diploma

Equal Opportunities Responsibilities

The responsibility for implementing the Department’s Equality & Diversity policies is shared by all staff. The Post Holder has a shared responsibility to ensure that the working environment is free from harassment, and that the dignity of others is respected. The Post Holder is required to take care that his/her own conduct does not cause offence and she/he should discourage colleagues from harassing others. Post Holder will be required to undertake a mandated Equality & Diversity training.

Health & Safety Responsibilities

The Post Holder is to take due account of customer care considerations and is responsible for ensuring that their own actions and their environment is free from items/actions that may be considered hazardous to others.

Originator

Line Manager Michael Hadjiconstantas Employee

Signed: Signed:

Date: Date:

(To be reviewed at recruitment or annually at beginning of Reporting Year)