Crewing Assistant

GRS Recruitment are a leading international organisation operating across global markets, supporting professionals deployed around the world. As our business continues to grow, we are looking for a highly organised, people-focused, and proactive Crewing Assistant to join our dynamic team in Limassol. This is an exciting opportunity for someone who enjoys working in a fast-paced international environment, coordinating with professionals from diverse backgrounds, and playing a key role in ensuring seamless workforce operations. If you thrive on organisation, communication, and problem-solving, we'd love to hear from you.   DUTIES AND RESPONSIBILITIES   As part of our Crewing team, you will be responsible for coordinating the end-to-end administrative process for personnel assignments worldwide.   Employee Coordination & Deployment Support

• Prepare and distribute onboarding packs, deployment instructions, and assignment documentation.
• Ensure all required documentation is received and verified before deployment.
• Act as a key point of contact for personnel before and during assignments.
• Maintain accurate records of promotions, assignments, and personnel movements.

Travel, Logistics & Assignment Management

• Coordinate travel arrangements, including flights, visas, medical examinations, and deployment requirements.
• Provide detailed pre-assignment briefings and guidance to personnel.
• Ensure all assignment-related information is communicated clearly and efficiently.

HR Administration & Compliance

• Verify mandatory certifications and qualifications before assignments.
• Prepare contracts, extensions, and related employment documentation.
• Maintain complete and accurate personnel records in company systems.
• Ensure compliance with company policies, ISO standards, GDPR requirements, and industry regulations.

Systems & Data Management

• Maintain and continuously update employee records within PANGEA and internal HR platforms.
• Monitor data accuracy and ensure all documentation is securely stored and easily accessible.
• Support reporting and administrative processes across the department.

Team Support & Collaboration

• Assist the HR Manager and HR Supervisor with daily operational activities.
• Work closely with Crewing and Finance teams to coordinate expenses, refunds, and personnel-related matters.
• Contribute to process improvements that enhance efficiency and employee experience.

CANDIDATE PROFILE   Qualifications

• Academic or college diploma, or equivalent professional experience.
• Relevant training in Human Resources, Administration, Business Support, or a related field.
• Previous experience in HR administration, operations coordination, crewing, logistics, or a similar role will be considered an advantage.

Skills & Experience

• Excellent written and verbal communication skills in English.
• Strong organizational and multitasking abilities.
• Ability to work independently while collaborating effectively within a team.
• Professional, tactful, and people-oriented approach.
• Strong attention to detail and accuracy.
• Comfortable working with systems, databases, and digital documentation.
• Ability to prioritize tasks in a fast-moving environment.
• Proactive mindset with a willingness to take initiative and ownership.

What Makes You Successful

• You enjoy working with people from different cultures and backgrounds.
• You are highly organized and able to manage multiple priorities simultaneously.
• You communicate confidently and professionally.
• You take pride in accuracy and delivering a high standard of work.
• You remain calm, adaptable, and solution-focused when facing challenges.

Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to. To apply for this position, please email your CV to Hayley Buckle, [email protected] quoting the above job reference or call +357 25 342 724 for further information.