Senior Events Manager ( Junior Lead)

About Us

Ultimate Group is a global leader in fintech media, marketing and events. As a dynamic house of brands including iFX EXPO, Finance Magnates Summits, REALTYon, Finance Magnates, Investing Live and UF Agency we connect key players across trading, investing, fintech, real estate and financial services. Our integrated platforms drive business growth, industry insight and meaningful global connections.

At Ultimate Group, our core values Innovation, Trustworthiness, Adaptability and Responsibility guide everything we do. We are committed to creating an exceptional employee experience by prioritising our people and cultivating a culture of growth, collaboration and integrity. As we continue to evolve and expand, these values remain central to how we work, lead and succeed together.

As a certified Great Place to Work®, we recognize and value every team member, celebrate their unique talents, and promote from within. At Ultimate Group, you’ll be part of a dynamic, forward-thinking team where your personal and professional growth knows no limits.

Job Description

• Support the day-to-day execution of events across all phases, including planning, build, supplier communication, setup, live operations, and breakdown.
• Ensure all assigned tasks are delivered on time and aligned with project timelines set by the Event Operations Lead.
• Maintain and update detailed project plans, operational boards, checklists, price lists, and 3D progress trackers.
• Coordinate event logistics, including venue requirements, AV production, staffing, permits, supplier documentation and operational paperwork.
• Ensure all operational elements are delivered smoothly, efficiently, and to the required standard.
• Support the Event Operations Lead in executing the overall event strategy and requirements set by senior management.
• Work closely with the Customer Success Team to provide required research, 3Ds, and event deliverables.
• Track progress, identify risks or delays early, and escalate issues where needed.
• Act as a key point of contact for suppliers and vendors during the planning and execution phases.
• Manage day-to-day supplier communication, follow-ups, timelines, and delivery standards.
• Manage and support Event Coordinator(s) by assigning tasks clearly, ensuring accountability, reviewing output, and providing guidance.
• Prioritise workload effectively to ensure deadlines are met across multiple events.
• Support the training and development of Event Coordinator(s).
• Support on-site event execution as a key operational team member.
• Troubleshoot operational issues in real time and implement solutions quickly.
• Track budgets, invoices, and expenses where required.
• Support post-event reporting, evaluations and debriefs

Requirements

• Planning & Project Management
  
• Organization & Attention to Detail
  
• Communication & Coordination
  
• Technical Floorplan Knowledge & Execution
  
• Leadership & Team Guidance
  
• Decision-Making & Problem-Solving
  
• Accountability & Ownership
  
• Stakeholder Management & Cross-Functional Collaboration